Problems we solved

We created a no-code migration workflow to move all CRM data from a local vTiger server to HubSpot quickly and securely:

• Supabase staging to extract and store local data safely.
• Skyvia field mapping for perfect data alignment.
• Automated transfer from Supabase to HubSpot with zero manual work.
• Reusable setup for future large-scale migrations.

Shortly after deploying the no-code migration workflow, the construction group achieved:

• 24-minute full migration, moving 15,000+ records end-to-end without downtime.
• 0 data errors, with every field and relationship preserved.
• 100% automated process, eliminating the need for manual data handling.
• Reusable migration pipeline, ready for future CRM syncs or platform changes.

We built an AI‑powered WhatsApp workflow that turns each message into a complete, production‑ready order:

• Conversational AI assistant: Greets the customer, asks clarifying questions, and confirms specs in natural language
• Dynamic customer records: Creates or updates the contact in HubSpot the moment the chat begins
• Smart upload handling: Detects additional files, confirms receipt, and ties them to the correct order thread
• Auto‑generated order doc: Compiles all specs into a Google Doc, then pings the external printing API, no manual data entry
• Human‑in‑the‑loop safety net: Flags edge cases for a real agent, pausing the bot so a person can intervene in the conversation

Shortly after deploying the AI‑powered WhatsApp workflow, Foto Oskar recorded clear, bottom‑line wins:

• 30 % faster order turnaround, cutting processing time from hours to minutes per job
• 10 % customer growth in the first month, driven by a friction‑free ordering experience
• 25 % lower support costs, removing the need for additional hires or overtime
• 100 % data accuracy in HubSpot, with every chat and file automatically logged and synced

We designed and developed an AI-powered content automation system that transforms low-quality item photos into complete, high-converting product listings:

• User-Friendly Workflow: Store staff can easily upload product photos and details through a straightforward form.
• Automated Image Enhancement: AI tools clean up backgrounds and improve image quality instantly.
• Instant Content Generation: Descriptions, tags, and metadata are created automatically, ready for publishing.
• Video Creation: Short promotional videos are generated, even from low-quality photos.
• Centralized Review Hub: All assets are organized in Airtable for easy review and one-click publishing across platforms.

Shortly after implementing the AI-powered workflow, the pawn shop saw measurable improvements:

• 65% faster listing turnaround, cutting production time from hours to minutes per item.
• Over 50% cost savings, reducing content creation costs to under $0.60 per product.
• Higher conversion rates, thanks to consistent visuals and compelling, AI-generated descriptions.
• Optimised operations, enabling staff to focus on sales instead of manual content tasks.

We implemented a sophisticated Retrieval Augmented Generation (RAG) system that:

• Intelligently searches through case-specific documents
• Provides source-verified answers
• Maintains client confidentiality
• Eliminates AI hallucination risks

• 10-20 hours saved weekly on paralegal activities
• Instant access to case-specific information
• 100% accuracy with source verification
• Enhanced client service delivery

Makeitfuture tackled the integration with a structured approach:

1. Analyzed Decathlon’s API documentation and tested initial data imports.
2. Developed custom modules in Make.com to enable automatic product imports and updates between WooCommerce and Decathlon.
3. Built a real-time synchronization system, ensuring stock levels, pricing, and product details always matched across platforms.

The client is now an official Decathlon Marketplace partner with automated product syncing. This streamlined system saves time, improves data accuracy, and has increased their exposure to a broader audience, driving sales and customer satisfaction.

Makeitfuture developed CleanCat, a custom, cloud-based app tailored to integrate every part of the client’s workflow into one cohesive system. The CleanCat solution includes four specialized apps:

• Price Engine: Streamlines custom offer creation with pre-set pricing and scheduling options.
• Scheduler: Manages appointment scheduling and worker assignments with real-time availability tracking.
• Worker App: Provides employees with access to job details, direct communication with admin, and time-tracking.
• Customer App: Empowers clients to review appointment details, access contracts, and directly communicate with the team.

CleanCat transformed the client’s operations into a seamless process. By consolidating tasks, our client saw improved time efficiency, accurate scheduling, and enhanced client satisfaction. The app became so effective that other cleaning companies have adopted it as well, elevating it from an internal solution to a market-ready product.

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We designed and developed a robust client-facing application that addressed these challenges by focusing on user experience and functionality:

• Intuitive Interface: A user-friendly design that made navigation simple and enjoyable.
• Real-Time Updates: Instant notifications kept users informed about game activities and promotions.
• Secure Transactions: Advanced security features ensured the safety of user transactions, building trust.
• Multi-Platform Compatibility: The app was accessible on various devices, allowing for a wider audience reach.

Within a short period following the app’s launch, the client experienced:

• 40% increase in user engagement, with more players participating actively.
• 25% growth in daily active users, significantly expanding their player base.
• Enhanced brand loyalty, as improved user experience led to higher satisfaction levels.

We developed a desktop PoC using Bubble, a no-code platform, to create a flexible and scalable solution. The platform enabled users to manage companies, tasks, equipment, and projects while offering role-based access for different users. The app was designed to be lightweight and cost-efficient, focusing on core business functionality with the potential to scale.

The PoC met all essential requirements, showcasing the platform’s potential to investors while remaining within budget. It successfully demonstrated the app’s viability as a market-ready solution, ready to attract investor interest and evolve into a full-fledged product. The students were thrilled with the outcome, which exceeded their expectations.

To overcome these challenges, Makeitfuture deployed strategic automation using Make.com to connect Blu.Coffee’s systems. The approach included:

1. Automated Order Sync to Trello: Orders were automatically synced to Trello, creating order cards with all key details, streamlining processing and reducing errors.
2. Customer Data Integration in HubSpot CRM: Orders and communications were integrated into HubSpot for better customer tracking and segmented retargeting campaigns.
3. Automated Invoicing and Delivery Notices: Delivery updates and invoices were automatically sent to customers via SMS, ensuring accurate and timely notifications.
4. Incoming Invoice Automation: Incoming invoices were automated to handle stock deduction, consolidation, and error-checking, cutting down a previously two-day task to minutes.

Following the integration, Blu.Coffee experienced measurable improvements:

• Customer Retention: Retargeting automation led to a 54% increase in returning customers.
• Order Processing Efficiency: Reduced manual work by 90%, freeing up the team to focus on strategic growth.
• Enhanced Customer Satisfaction: Real-time SMS updates for orders boosted trust and transparency.
• Error Reduction: Automated invoicing minimized errors, improving both regulatory compliance and inventory accuracy.

Through Make.com automation, Blu.Coffee now operates with a streamlined, customized ERP system that supports sustainable growth and enhanced customer engagement.

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To streamline operations, we created an automated system using Bubble and Make.com:

1. Automated Contract Generation: Partners submit data through a Bubble form, which triggers Make.com to generate a contract, email it for signing, and store it in Google Drive and Airtable.
2. Automated Diploma & Certificate Creation: After events, Tally collects participant data to automatically generate diplomas or certificates, which are emailed to recipients and archived in Google Drive and Airtable

With automation in place, Capace cu suflet now:

• Processes Documents 90% Faster: Eliminating manual work allows the team to focus on growth.
• Scales Easily: They can handle more partnerships without additional staff.
• Improves Partner Relations: Faster, accurate document handling strengthens relationships.

This tailored automation lets Capace cu suflet expand its impact efficiently while staying true to its eco-friendly mission.