Employee Onboarding Automation
Transform overwhelming paperwork into a streamlined digital journey that lets new employees focus on what matters most—becoming valuable team members.
When we have a new employee.
Create a Gmail account for the new employee.
Create a Slack account for the new employee.
Add the new employee to #team-specific.
Are you..
Struggling to onboard new employees efficiently with outdated, manual processes?
Wasting time managing scattered onboarding tasks across multiple tools and platforms?
Wanting to create a smoother, more engaging onboarding experience for new team members?
Searching for a way to track onboarding progress and ensure nothing falls through the cracks?
Finding it hard to provide new hires with quick access to essential company information?
If the answer is “Yes” to any of the above, you are in the right place.
What is employee onboarding?
Employee onboarding is the process of integrating new hires into your organization, ensuring they feel equipped and confident to contribute effectively.
Here’s what it typically includes:
- Automates manual processes
- Centralizes onboarding tasks
- Tracks progress
- Provides access
How can employee onboarding help you?
Save time and resources
Automate onboarding tasks to free up HR and management time for more strategic initiatives.
Boost employee retention
Create a welcoming environment that fosters long-term loyalty and engagement.
Increase productivity
Equip employees with the tools and knowledge they need to hit the ground running.
Streamline employee integration
Onboard new hires faster with a clear, structured process.
Ensure compliance & consistency
Simplify the process of keeping employees informed about company policies and legal requirements.
Enhance company culture
Introduce new hires to your company’s values, mission, and vision right from day one.
Makeitfuture expertise
Backed by industry-recognized certifications and performance metrics
Clients
Automations
Years of experience
Common employee onboarding use-cases
From document signing and role setup to team introductions, these use cases simplify the entire process for faster, more efficient onboarding.
Document Signing
Speed up the paperwork process by automating document generation and signature collection, ensuring everything is signed on time.
A new employee is added to the onboarding system or HR database.
Create personalized employment agreement, NDA, and onboarding checklist.
Send the new hire the generated documents to sign electronically.
Notify HR once the employee has signed the documents.
Onboarding progress tracking and task management
Create a personalized onboarding checklist that tracks the completion of essential tasks such as setting up payroll, completing training, and familiarizing with team workflows.
A new employee is added to the onboarding system or HR database.
Automatically create a task list for the new hire with role-specific tasks.
Assign each task to the appropriate stakeholder (e.g., HR for paperwork, manager for team meetings).
Send automated reminders for overdue tasks to the new hire or stakeholders
HR and Payroll Integration
Integrate onboarding software with HR and payroll platforms to automatically update new hire information for tax forms, benefits enrollment, and compensation setup.
A new employee is added to the onboarding system or HR database.
Automatically add the new hire details like: Name, position, start date, salary or hourly rate
Enroll the new hire in health insurance, retirement plans, and other benefits based on their role.
Notify HR and employee of completion
Team introductions and social integration
Schedule and automate virtual or in-person meet-and-greets with key team members and managers to ensure the new hire feels welcomed and connected.
A new employee is added to the onboarding system or HR database.
Add new hire to team communication channels #general #team-channel
Schedule a 15-minute virtual coffee chat with the team for the new hire's first week
Role-Specific Access Provisioning
Set up system access (email, software tools, file permissions) based on the new hire’s role, with automatic account creation for tools like Slack, Zoom, and your internal systems.
A new employee is added to the onboarding system or HR database.
Add new marketing manager to #marketing-team #campaign-stragety
Send email to the new Marketing Manager with access credentials.
FAQ about employee onboarding automation
Employee onboarding automation digitizes tasks like sending documents, assigning training, tracking progress, and managing communication with new hires.
Automation reduces manual work by distributing documents, assigning tasks, tracking deadlines, and keeping the onboarding process consistent.
Automation handles tasks like sending IT credentials, assigning training sessions, scheduling team introductions, and distributing handbooks or policies.
Automation assigns role-specific tasks, training, and documents based on predefined workflows tailored to each position or department.
Automation collects feedback through surveys or forms and delivers it to HR for review, ensuring continuous improvement in the onboarding process.
Still got questions?
Ready to free your time and grow your business?
