How to take your HR automation to the next level with SAP, Personio and Vincere!

June 2022
Next level hr automation
Here you will find all the information you need to take your HR automation to the next level with the help of SAP, Personio and Vincere. Learn now how they work and how you can best use them. With these tips, your HR automation will be unbeatable!
Next level hr automation

Taking HR Automation to the Next Level using SAP, Personio & Vincere

The hiring processes used till now are outdated, inefficient, and definitely not cost-effective. These methods require a whole department to function and use little to no modern software, algorithms, or techniques.
Does a sophisticated, advanced, and hassle-free HR automation process with more time and money to spare seem interesting? On top of that, now imagine taking it beyond basic industry standards and using the following tool:

Applicant Tracking Systems

Using advanced tools like SAP, Vincere, and Personio, which are top-of-the-line software, allows users to manage the initial hiring process with little to no effort, including detailed reports to better understand information about the candidates and their progress as well as better data handling with secured data.
Automation of this process alone has tremendous benefits, and some of the benefits of advanced HR automation are:

  1. Integrated modules for metadata. Utilizing Vincere and Personio, the handling of data can be made simple and efficient by using personalized modules and better communication between the employees and the employers.
  2. Efficient and easily manageable scaling processes. The use of advanced algorithms with automated actions, notifications, and countless control options makes scaling businesses easier than ever.
  3. Employee experience and talent management. Using SAP success factor software, employee empowerment, performance increase, and development are a piece of cake. This results in better workflow, happier employees, and successful employers.

    Contract Automation

    When a candidate has been selected, the next step is to effectively send contracts to that candidate. Although, many HR service providers still use employees to manually handle this process. At makeitfuture, this is done automatically, removing chances of human error, changes in documented data, and minimizing security threats.
    Here is a recap of a simple HR contract process against an advanced HR automation process.
    The usual process consists of the following steps:
    1. Formalizing an employment contract.
    2. Using legal team for contract oversight.
    3. Reviewing templates and editing terms.
    4. Distribution and interrogation.
    5. Navigation and negotiation.
    6. Finalization and Integration.
    With all the stated steps, it is no wonder that companies have multiple dedicated talents and people teams for hiring and managing current employees. Even competitive industry moguls still use manual processing, and making this process completely automated can give companies like Deliveroo the upper hand.

    Candidate Database Integration

    With many companies still not even using MS Access to its full potential for their databases, it is evident that they must manually enter any new hiring to their system. This might not seem time-consuming immediately, but with remote hirings increasing day by day, a vast shift of employees starting and leaving jobs, and digital databases being used as the main information handling systems, best believe that this is no small task and becomes another burden, rather quickly.
Next level hr automation

Competitive advantage through automation!

In conclusion, the question is not whether HR automation is necessary. The question is how you can get the most professional, effective, and efficient service. Makeitfuture makes this process simple and easy to understand, allowing you to focus your bulk of much-needed resources somewhere more productive and valuable. With over 250+ customers in 32 different countries and 6000+ automations, Makeitfuture’s portfolio speaks for itself.
So what are you waiting for? Get your automation services from us and book your consultation appointment now!

Cloud Integration, iPaaS, SaaS, BPA… Ough, hard to keep track of all these terms. They are currently used frequently (and increasingly) in the context of automation, and it is sometimes difficult to make a clear distinction and distinction. We have already written blog posts on the terms iPaaS, SaaS and BPA, but we’ll take them up again here to make the difference.

But let’s start with cloud integration, because that’s the central umbrella term in which we embed all the other technologies in this blog post.

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What does Cloud Integration mean?

What does Cloud Integration mean?


  • Is available in real time
  • Can be accessed from almost anywhere
  • Reduce potential sources of error by entering the same data multiple times
  • Require less installation and maintenance
  • Can optimize business processes

Arrange a free cloud integration consultation now

To illustrate these advantages, an example is suitable that we know well from our everyday work as an automation agency:

The central data to be used here is the data of a major customer. This can be the simplest information, such as the address. This address is required in numerous but completely different processes in the company: on the one hand, for correct invoicing in accounting. On the other hand, in the CRM system, where all the data of the large customer is also stored. But the address is also important in sales, for example, when employees go to the sales meeting on site.

Now the customer announces that the address of the company has changed after a move. This information will reach you by e-mail. There are now two options:

01. The e-mail is forwarded to all affected departments, accounting, sales, customer service, marketing… All persons open their corresponding program, CRM, accounting software, marketing tools (such as newsletter marketing) and change the data already stored there of the customer. This means that in multiple applications, different people do exactly the same thing: change one address.

02. But there is also an alternative: By connecting your applications, thus by integrizing them, the customer’s e-mail, or rather the information it contains about the address change, is automatically passed on to all affected applications: CRM, accounting, marketing, ERP. This does not require any clicks, because the cloud integration detects a trigger, i.e. address change, and thus automatically starts the process.

What sounds unimpressive in a single process becomes more effective when such a process occurs several times a day or weekly. Because there is a lot of data that is available in different applications and should always be correct. If these applications are cloud applications they are suitable for cloud integration.

But cloud integration doesn’t just happen. There are now a variety of applications that enable and implement this. Such tools usually allow us to link the relevant cloud applications on a central platform and define clear rules on when, how, where, how much data should be passed on and what happens to them.

IPaaS, SaaS, BPA, ABC – who can still see through it?

To realize cloud integration, there are various applications and technologies that are sometimes used interchangeably.

We have made a first distinction between iPaaS and BPA here.

We explain the term SaaS in more detail here.

Here the short version, again:
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Cloud integration cannot be done without SaaS, iPaaS and BPA

Cloud integration is rather an umbrella term that includes numerous technologies, such as SaaS, iPaaS and BPA, and this is also absolutely necessary. Cloud integration is a concept that is made possible by appropriate technologies.

However, all terms share the commonality that they are cloud-based and thus offer enormous potential for growth and scaling. In addition, they are often cheaper to implement and maintain because changed requirements are easy to implement.

As an independent automation agency, we implement cloud integration according to your requirements. We use a variety of SaaS tools and iPaas (strictly speaking BPA) software. Together we find individual solutions that are flexible and scalable.

Arrange a free cloud integration consultation now

Automation consulting. Automate. Improve. Succeed.

We advise you independently and offer our expertise.
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Automation consulting. Automate. Improve. Succeed.

We advise you independently and offer our expertise.