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Lexoffice is a program for automatic bookkeeping and payroll accounting, especially for small and medium-sized enterprises. The business software operates in the cloud and has a so-called API interface. This is precisely why Lexoffice is optimally suited for fully comprehensive, cost-effective automation. This means that Lexoffice can be connected to other applications used that work with the same data. The goal? Lean and efficient processes and always up-to-date and correct data.
However, the software itself poses some hurdles, which we have overcome with the help of Make. This means that lexoffice automatisieren can now be completely mapped and makes your bookkeeping and payroll accounting much easier.
This way, your bookkeeping runs completely automatically and you have more time for everything else.
Apart from Lexoffice, you certainly use other software and tools. If you automate Lexoffice, you reduce the effort of data maintenance and manual processes to a minimum. This saves you valuable working time for recurring, time-consuming tasks. This allows you to focus more on your core business, increase your productivity and minimise sources of error. Bookkeeping in particular is an entrepreneurial duty that is rarely fun. Let automation take care of this tedious work for you and free up capacity for the really important tasks.
With the help of Lexoffice's API interface, it is possible to transfer data from software to software according to defined procedures. This makes it easy to exchange data between your different applications. Applications such as Google Drive, Dropbox, Gmail, OneDrive and many more are supported. But as nice as that sounds, the automation of lexoffice is not quite as satisfactory at the moment.
Lexoffice itself provides an API (interface) that allows us to automate numerous applications:
Invoicing By linking to other project management tools, your webshop or sales system, automating your invoices is no longer a problem. You can create, close or even correct invoices.
Quotation preparation The duration of your quotation preparation can be reduced many times over if you connect your CRM system to Lexoffice and thus automate order confirmation, invoicing or even the payment status of your customers. The reading, creation and completion of offers is included.
Synchronization of contacts Duplicate contact maintenance is time-consuming and now also superfluous: By networking with your industry software, you only have to maintain your address data in one tool. This also avoids errors in duplicate contact maintenance and increases your productivity.
Document creation The creation of your legally compliant documents is also possible automatically through the linking of Lexoffice with applications, such as your project management software.
Lexoffice itself advertises automation using Zapier on its website. Simply put, Zapier is a tool for linking and integrating web applications. This enables the automation of numerous web tools and ensures the fully automatic running of cross-software processes without human intervention.
The problem: If you want to automate Lexoffice and use the functions listed above, the automation via Zapier does not include the file upload. This means that you first have to manually upload invoices or files, for example from email attachments, Google Drive or Dropbox, so that lexoffice and Zapier can process them in the next step.
In our eyes, uploading files manually does not correspond to the basic idea of automation.
In all our automation projects, we strive for a long-term satisfactory solution for your internal process flows. The file upload step can also be easily automated by simply including the required file in the integration process.
That is why we have fully mapped and standardized the automation of Lexoffice with the help of Make. This makes it possible to integrate your files into the process chain. Make pulls the relevant files from Google Drive, email attachments, Dropbox and many other software independently and then initiates the further automation process.
E-mail attachments: Important accounting documents, such as invoices, are sent by e-mail as attachments. Automate Lexoffice and have these attachments sent to Lexoffice and uploaded to your account all by themselves.
Upload documents: Via the connection to Dropbox or GoogleDrive, you can easily upload your documents to Lexoffice and use them as new receipts.
Transfer files from OneDrive: Link selected folders of your OneDrive and have new files always appear automatically in your Lexoffice account.
Manage contacts: It is possible to manage your contacts via the Lexoffice API interface. Addresses, phone numbers or email addresses can be bundled in a contact collection and automatically created, retrieved or updated. This means that data only needs to be maintained in one place, for example your CRM, and all other applications are synchronized directly.
Create credit notes: Different types of credit notes, such as net, gross or tax-free, can be created automatically with or without reference to an invoice. Both the partial and the total amount of an invoice are thus refunded to your customers.
Changes to data in Lexoffice: Via a so-called event subscription, it is possible for you to receive notifications about changes to your resources, for example when a contact changes in Lexoffice. This makes manual data retrieval superfluous and you always have all the necessary information available promptly. Best of all, these changes are automatically passed on to all linked programs.
Automating Lexoffice is completely customizable, whether fully comprehensive, partially standardized or just for you. This saves you work, time and effort and leaves you more freedom for everything you prefer to do other than bookkeeping.
Do you also want to take the next step to make your company fit for the future? Set out to lead your company successfully into the future and make an appointment for automation and IT consulting today. We are happy to support you in the analysis and subsequent automation of business processes, explain possibilities and individually address the company processes.
We provide you with independent advice and are happy to offer you our support.
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